Eight vendor quotes, one afternoon, zero re-keying.
Every quote your suppliers send — PDF, Excel, a scanned annexure, or a ZIP with all of it mixed together — goes in as-is. What comes out is a single comparison against your BoQ or technical spec, scored the way your procurement policy says it should be, with a recommendation you could defend to an auditor without rehearsing it.
- Any format in, one comparison matrix out
- Missing certifications and warranty shortfalls flagged automatically
- A Technical Query letter drafted for every vendor that falls short
- An award package that carries its own approval trail
The problem today
The spreadsheet doesn't lie, but it doesn't show its work either.
Six or eight vendors, six or eight formats. Somebody re-keys every line item by hand, and the version that reaches the award committee is only as good as whoever typed it fastest before the deadline. Nobody plans it this way — it's just where the process always lands.
A quote arrives as a PDF, another as three linked Excel tabs, a third as a scan of something someone signed and photographed.
A missing BIS certification or a warranty carve-out buried on page 40 doesn't announce itself — it just quietly changes who should have won.
Six months later, when someone asks why this vendor and not that one, the honest answer is a spreadsheet nobody fully remembers filling in.
How it works
From raw documents to a defensible decision.
Upload
Drop in all vendor submissions in any format — PDFs, Excel, scanned pages, or a ZIP of everything.
Extract & normalise
Every spec, price, delivery term, and clause is pulled out and normalised to comparable units.
Compare & score
A matrix is built against your BoQ, with weighted scoring across technical, commercial, warranty, delivery, and ESG.
Award & sign off
The recommended vendor comes with an eligibility check, an award package, and a governed approval trail.
Capabilities
Everything the workflow needs — in one place.
Any-format ingest
PDF, Excel, scanned annexures, and ZIP packages — no pre-formatting or templates required.
Spec extraction & normalisation
Specs, prices, delivery, and warranty terms extracted and normalised to comparable units automatically.
Comparison matrix
Every vendor mapped against your BoQ or technical specification, cell by cell, with compliance status per requirement.
Configurable scoring weights
Set the weight of technical, commercial, warranty, delivery, and ESG — the recommendation follows your policy, not a black box.
BoQ line-item evaluation
Line-item commercial comparison so the lowest headline price is not mistaken for the lowest total cost.
ESG eligibility gate
Block or flag vendors that fail your ESG threshold before they can be recommended.
Technical Query workflow
A TQ letter is drafted for each non-compliant vendor and tracked through to their response.
Governed award package
A frozen award decision — vendor, price, scores, eligibility — with an approval matrix and separation of duties.
Under the hood
Built for teams that get audited.
Governance is not a bolt-on. Every decision is traceable to the document, the model, and the person who approved it.
- Deterministic rules-first comparison — exact numeric and standards matches are decided by rules, not an LLM guess.
- Extraction, normalisation, and comparison run as durable background jobs with crash recovery.
- Per-tenant AI policy: keep processing on local models, an approved external provider, or turn it off.
- Every action written to a hash-chained, tamper-evident audit log with timestamps.
- Role-based access control and per-tenant data isolation enforced at the API, not just the UI.
- Award approvals are bound to the exact decision snapshot — change the terms and the approval is invalidated.
- Self-hosted on your own infrastructure — no hyperscaler.
- Excel and PDF exports for the full comparison and TQ letters.
saved per evaluation cycle
vendors compared, end to end
defensible L1 selection
One platform
The same engine also handles this.
DocIQ is a single product — the extraction, evidence, and approval machinery on this page runs underneath these too.
See your own vendor quotes turn into one matrix.
Upload a real set of quotes and watch the comparison build itself. Free for 14 days, no card required.